- Current: Gia Dinh Building, 566 National Highway 13, Hiep Binh Phuoc Ward, Ho Chi Minh City
- From September: Park IX Building, 08 Phan Dinh Giot Street, Tan Son Hoa Ward, Ho Chi Minh City
Working Hours
8:00 AM – 5:00 PM (1-hour lunch break), Monday to Saturday morning
Salary
Negotiable based on qualifications and capabilities
JOB OBJECTIVE
Support the Project Manager in administrative tasks, project coordination, document control, and progress monitoring; ensure that project information, documentation, and action items are updated accurately, completely, and on time.
JOB RESPONSIBILITIES
Project Document Management
Receive, classify, organize, archive, and manage all project documentation.
Track incoming and outgoing project correspondence and documents.
Check the completeness and accuracy of documents before issuance.
Manage drawings, technical documents, contracts, meeting minutes, and other project-related documentation.
Maintain and update the Document Control List.
Issue and distribute documents in accordance with company procedures.
Ensure all project documents are systematically organized and easily retrievable.
Project Manager Support
Track and update the Project Manager’s work plans and schedules.
Follow up on assigned tasks and deadlines with relevant departments.
Compile periodic project progress reports.
Prepare documents and materials for internal and client meetings.
Support the Project Manager in coordinating activities across departments.
Track additional action items and regularly update their implementation status.
Meeting Organization & Coordination
Arrange and coordinate project meetings.
Prepare meeting rooms, documents, and meeting materials.
Record and prepare Minutes of Meeting (MoM).
Follow up on agreed action items after meetings.
Distribute meeting minutes and relevant notifications to all concerned parties.
Project Progress Monitoring
Update and monitor the progress of different disciplines and teams.
Track key project milestones and schedules.
Identify and flag tasks that may be at risk of delay.
Compile project status updates and report them to the Project Manager.
Other Project Administrative Tasks
Draft official correspondence, letters, notices, and other project-related documents.
Monitor project administrative expenses.
Assist with client reception and project events when required.
Perform other administrative duties as assigned by the Project Manager.
RESPONSIBILITIES
Ensure the accuracy of project documents and data.
Ensure project information is communicated accurately and promptly to all relevant parties.
Maintain strict confidentiality of all project information and documentation.
Ensure all required reports are completed and submitted on time.
Support the Project Manager in controlling project schedules and documentation.
QUALIFICATIONS & REQUIREMENTS
1. Education
Bachelor’s degree in Business Administration, Office Administration, Construction, Architecture, Project Management, or related fields.
Candidates with a background in Construction Management or Construction Economics are preferred.
2. Experience & Language
Fresh graduates or candidates with 1–3 years of experience as a Project Secretary, Project Coordinator, Project Administrator, or in a similar position.
English: Ability to read and understand English documents related to the construction industry.
3. Skills
Strong document and records management skills.
Reporting and data consolidation skills.
Good organizational and task management skills.
Effective communication and cross-functional coordination skills.
Ability to prepare clear and accurate meeting minutes.
Strong progress tracking and deadline management skills.
4. Computer Skills
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Good working knowledge of Outlook and Google Workspace.
BENEFITS
Project performance bonuses, depending on the relevant discipline/team.
Full participation in Social Insurance, Health Insurance, and Unemployment Insurance in accordance with Vietnamese regulations.
Bonuses for public holidays, Tet, and birthdays.
Training in project management and professional skills.
CONTACT INFORMATION
Please send your CV to hr@sa-corp.vn with the email subject: Position Applied For – Full Name
